Destruction Beyond Reconstruction

The daily generation of business records and the storage of that information put all of us at risk for the misuse of proprietary or confidential information. One of your company’s most valuable assets is information in the form of customer lists, contacts, financial records, marketing plans, contracts, vender lists, personnel records and etc. That information in the wrong hands could result in anything from embarrassment to a disastrous loss of revenue.

Without a program in place to control it, the daily trash of every business contains information that could be harmful in the wrong hands. It is especially useful to competitors because it contains the details of current activities. Discarded daily records include phone messages, memos, and drafts of bids and correspondence. The way to minimize this potential exposure is to make sure such information is securely collected and destroyed.

In this age of identity theft, the Health Insurance Portability and Accountability Act (HIPAA), the Federal Credit Report Act (FCRA), the Fair and Accurate Credit Transaction Act (FACTA), the Sarbanes-Oxley Act, and the Gramm-Leach-Bliley Act, there can’t be any businesses that still throw their outdated records in a dumpster.  We all know that sensitive documents must be properly destroyed in order to protect our customers, our employees, and ourselves.  The question is: What constitutes proper destruction?

There are a number of technologies used to destroy documents.  The first is shredding.  Strip shredding, as the name implies, produces strips of paper ranging from 3/8ths inch to 5/8ths inch in width and the length of the original paper.  Cross shredding produces strips of paper 3/8ths inch to 5/8ths inch in width and ½ inch to 1 and ½ inches in length.  The next group is granulators and disintegrators which cut the paper repeatedly until it falls through a mesh grill.  The final, and most secure, technology is pulverizers or hammermills.  These huge devices produce an infinite array of irregularly shaped particles that are nearly impossible to reconstruct, especially when commingled with other client’s destroyed documents.

The Document Service Company (DSC) has been locally owned and operated since 1992 and is located within a reasonable distance of Findlay, Fremont, Tiffin, Lima, Ottawa, Toledo, and Bowling Green.  A barbwire topped chain link fence surrounds our secure facility.  Access is limited to DSC employees and clients, or prospective clients, escorted by DSC employees.  Materials are fully secured by controlled access 24-hour third party electronic surveillance systems, inside and out, to protect against unauthorized access, vandalism, and fire.  Our equipment, processing and handling procedures and security systems are fully compliant with the Health Insurance Portability and Accountability Act (HIPAA) standards. 

DSC provides individuals and businesses with a safe, secure, affordable means of destroying sensitive materials beyond reconstruction.  Our experienced, bonded personnel will collect your materials and securely transport it to our facility, accurately weight it, ensure it is thoroughly destroyed, and issue a certified certificate of destruction.

This means that you do not need to buy and maintain shredding equipment, pay any employee wages, devote any hours to shredding, purchase any plastic bags, dispose of the shredded material or deal with any dirt, dust or clean-up.  DSC will do it for you with no loss of confidentiality.  Documents will be pulverized so that they can never be reconstructed.  Use of DSC’s services will ensure timely, secure handling of your records and will not expose your facility to any legal liability.

DSC can provide a variety of containers to store sensitive materials for scheduled periodic pick-ups, or we can pick-up materials that have reached the end of their retention period following a purge

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For a custom solution to your document destruction needs, please contact one of our experienced representatives at (419) 422-3330